Assistant - is responsible to perform a variety of administrative and clerical
tasks in assistance to the Project Construction group. Duties of the
Administrative Assistant – include providing support to the Project Manager and
the Construction Manager and other construction team members, as appropriate,
assisting in daily office needs and related administrative activities
entail typical duties identified by Client as normally associated with this
position including, but not necessarily limited to:
- Produce and deliver periodic project reporting for
Client executive oversight
- Assist Project Leader with establishing performance
and behavioral standards
- Assist with maintaining good relations with Client
- Assist with promotion of Client as a responsible
corporate citizen in the community
- Ensure that Client policies and procedures are
implemented and followed
- Attend/Conduct routine staff meetings
- Assist with production of periodic reporting to
Client for status evaluation
- Perform other duties that may arise from time to
- Assist with generation a Weekly Project Status
Report to include
- Assist with generation of a Monthly Project Status
administrative tasks, ensuring the rest of the department has adequate support
to work efficiently.
scanning, copying, emailing, and filing services for project related
in large and small event planning, arranging food, materials, booking
facilities, and activities.
confidential information related to the business.
and comply with Global Records Management policies and procedures.
files and departmental lists in an organized and accessible manner to include
updating information, purging files on a regular basis and creating new filing
systems as needed.
in receiving, stocking and distribution of office supplies as directed.
years’ as an Administrative Assistant or equivalent experience.
school diploma or equivalent.
in MS Office.
and MS SharePoint knowledge preferred.
with the ability to work independently.
with ability to work flexible hours as needed.
time management skills and attention to detail in establishing priorities and
to communicate, both verbal and written.
of quickly refocusing after frequent interruptions.
- Ability to work in a fast- paced environment with
good organizational skills and multi-tasking abilities.
Occasionally may conduct or
participate in a field trip to an operating unit or construction site. This
requires normal hearing, the ability to stand, walk, reach, climb and balance,
clear close and distance vision, depth perception and the ability to focus.
Lifting up to 25 pounds may be required.
Normal work environment will be
in project trailers in an operating plant at the construction site with
moderate noise. This may require exposure to outdoor weather conditions, loud
noise, and work near moving mechanical parts, electrical energy, construction
equipment, vibration, fumes, chemicals and airborne particles.
All candidates must
pass background checks, drug screening, qualify for issuance of TWIC
credentials, and pass client site specific safety training requirements.